Futuremind Ltd Privacy Policy

Updated 24th May 2018

Futuremind Ltd
Futuremind Ltd is a UK company, registered at Companies House Co. Number 07487265.

Registered office:
3 Kensworth Gate,
200 – 204 High Street South
Dunstable
Bedfordshire
United Kingdom
LU6 3HS

Who are we?
Futuremind Ltd was founded by David Thomson on 1st September 2001. The main aim of the company is to inspire organisational, personal and professional development through on-site bespoke consultancy and related training offers for all stakeholders in independent schools, private and public companies and other organisations.

Data Controller
It is a requirement of GDPR that a company declares itself as a Data Controller if holding the personal data of individuals.

Futuremind Ltd is an ICO registered data controller in accordance with the GDPR, 2018. Data Controllers are responsible for ensuring compliance with the legal requirements to manage and protect data.

Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR), which comes into force on 25th May 2018 superseding the Data Protection Act 1998.

Information we collect from you
Futuremind Ltd may collect and process, with written your consent, any or all of the following:

Details of your visits to our website, including, but not limited to, traffic data and location data.
Records of any correspondence between us in hard copy and digital form.
Your name, your workplace and workplace address, your role/position, your email address, your telephone contact number(s), your dietary requirements (eg for a conference or training day).

How do we process your personal data?
Futuremind Ltd complies with its obligations under the Data Protection Act 1998 and will ensure on-going legal compliance under the auspices of the GDPR, 2018 by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We do not share data with any third party for any reason, whatsoever.

We use your data for the following purposes:

For the purpose of communication between yourself and the office regarding meeting/conference/event location and times, cancellations, and other pertinent correspondence.
To maintain our own accounts and records.
To notify you of events and conferences or other developments in our range of courses and other interventions.
To notify you of changes to our services.
To seek your views and comments.
To send you marketing communications which you have requested, that may be of interest to you and which you can unsubscribe from at any time.

What is the legal basis for processing your personal data?
Your data is processed for our legitimate interests. We will always take into account your interest, rights and freedoms.

Should we ever require the use of your data for purposes other than in the interest of the business and our professional working together, we will obtain your consent.

How long will we keep your personal data?
Futuremind Ltd will keep records for as long as is required by law which means that for legitimate continuing use – eg marketing and advising of conferences and events.

You have the right to unsubscribe and this is offered with every mailing and you have the right to be forgotten by the company through deletion from the company records at your request.

Your rights and your personal data
An individual (or data subject) has the following rights with respect to their personal data:

When exercising any of the rights listed below, in order to process your request, Futuremind Ltd will need to verify your identity. In such cases we will need you to respond with proof of your identity in writing, before you can exercise these rights.

1. The right to access information
You can contact us to request information that you are legally allowed access to:

to ask why we have that information
to confirm data has been processed
to access personal data

Requests will be responded to within one month. Data requests are free of charge unless they are complex and/or subject to repetition.

2. The right to correct and update the information we hold on you

You have the right to let us know if your information is out of date, incomplete or incorrect. Please inform us and your data will be updated.

3. The right to have your information erased

If you believe that we should no longer be using your data, you can request that we erase the data we hold.
When we receive your request, we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s).

4. The right to object to processing of your data

You have the right to request that we stop processing your data. Upon receiving the request, Futuremind Ltd will contact you and advise if we are able to comply or if there are legitimate grounds for us to continue to process your data.
Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.

5. The right to data portability

You have the right to request that we transfer some of your data to another controller (i.e. yourself or another IT environment). We will comply with your request, where it is feasible to do so, within one month of receiving your request.

6. The right to withdraw your consent to the processing at any time for any processing of data
to which consent was sought.

You can withdraw your consent easily by email or by post (see Contact Details below).

7. The right to object to the processing of personal data where applicable.

8. The right to lodge a complaint with the Information Commissioner’s Office.

Further processing
If we wish to use your personal data for a new purpose, not covered by this Notice, then Futuremind Ltd will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

IP Addresses and Cookies
Futuremind Ltd may collect information including, where available your IP address, operating system and browser type. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.

No personal information is collected through cookies.

Individuals may refuse to accept cookies by activating the setting via their web browser, which allows cookie refusal. However, if you select this setting, you may be unable to access certain parts of the Futuremind Ltd website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to the Futuremind Ltd website.

Contact Details
Please contact Futuremind Ltd if you have any questions about this Privacy Notice or the
information held about you.

The Data Controller:
Futuremind Ltd,
3 Kensworth Gate,
200 – 204 High Street South,
Dunstable,
Bedfordshire,
United Kingdom, LU6 3HS.

Email: privacy@futuremind.co.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.